No bottlenecks: It becomes clear when employees appear as advisers in too many places and thus possibly slow down project progress.Fair workload distribution: The chart makes it visible when individual employees have been assigned too many or too few tasks.This avoids unnecessary discussions and eliminates misunderstandings. Transparency: The RACI matrix clearly shows who is responsible for what.Properly applied, the RACI method offers you a whole range of advantages: Stephen basically gets copies of the minutes of meeting (Informed) because he needs this information to manage his own work. And Babette can be called in as a consultant because she knows about the dependencies between this project and her own decision, and can alert Madeleine to potential conflicts. Madeleine is the responsible person for the execution of the project planning. Karl is the decision maker (Accountable) for questions about the process “Project planning”. To explain the RACI principle, we will use the matrix above. There should only be one R for each task, ie there should not be more than one R per row in the matrix. In the intersecting fields you enter an R, A, C or I, or you leave it empty. Informed – He will be informed about decisions and actions during the project.the Consulted – he is involved and informed about decisions and tasks.
the Accountable (Manager) – she makes decisions and takes action for the tasks.the Responsible – she takes care of the task, looking for a way to complete it on time and on budget.There are four types of relationships or roles in the RACI system: The intersecting field of task and project member contains the roles that person has with this task. The RACI chart places all tasks in rows and the project members in columns. Decisions were made faster and the workload was distributed more fairly. In project meetings, the number of lengthy and fruitless discussions decreased. In general, there were fewer misunderstandings as each persons role was clear and everybody knew their assignments.
As a result, many people found that their project work became more efficient. With the RACI method, the responsibilities in a project or company can be presented in a clear, differentiated and concrete way. The RACI matrix is also called the “ Responsibility Assignment Matrix” (RAM). The RACI matrix does not replace other management methods such as work breakdown structures, Gantt charts or network plans, but supplements them. RACI gives us much more flexibility as its roles can be different for different people on different tasks. Usually people are assigned roles to a project on the whole, for example somebody is manager for system integration or Scrum master. The RACI method provides four task specific roles through which project stakeholders can relate to a task.
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